A Guide to Sending the Perfect Wedding Invitation

sending back wedding RSVPs

A Guide to Sending the Perfect Wedding Invitation

What Should You Include On Your Wedding Invitation?

With your wedding coming up, there’s so much to do! You might feel like your wedding checklist is a mile long, and planning can get overwhelming even for brides and grooms who have long dreamed of their perfect wedding day. As the big day gets closer, having small guides handy to help you through items on your to-do list, such as choosing your wedding invitations, can be quite useful.  Your wedding invitation should preferably go out two to three months before the wedding day. Whether you’re ahead of schedule or you need to get them out as soon as possible, use this guide to help select and send the perfect wedding invitations.

1. Choose a Simple Design

Keeping the invitation design simple makes it easier to open and read. If you’re on a budget, a simple design is also bound to be more affordable. Of course, there’s nothing wrong with choosing an invitation that is shaped like a 3D, boxy wedding cake, but try to keep the card easy to open. Even your guests will appreciate something sweet and simple. On the other hand, if your particular wedding requires an elaborate card or chocolates sent to each of your guests along with the wedding invitations, go nuts.

2. Keep the Information Easy to Understand on Your Wedding Invitation

Your guests ought to be able to scan your invitation quickly and glean all of the important information they need, which should include:

  • Date and time of the ceremony, if they are invited

  • Date and time of the reception

  • Address of the ceremony and reception

  • Dress code, if there is one

Of course, you’ll want the names of you and your betrothed on there as well. The point is to only include necessary information. Sticking to the essentials will save you on space, time, and stress. You can also include inserts with your invitation such as an RSVP card to help determine how many guests will be in attendance. Hopefully this makes other to-do list items such as hiring a caterer a little less stressful.

3. Make Sure the Information Is Correct

You don’t want your guests to show up to the wrong venue at the wrong hour or, heaven forbid, the wrong day. It can be difficult and stressful to try to fix location errors, in addition to errors in grammar or spelling after you’ve sent your invitation to print. If you are not great with grammar, find a friend or family member who is and put him or her in charge of proofreading your invitation. It is always a good idea to look the invitation over yourself and give it your final approval before sending it to print.

4. Choose a Tasteful Picture

Although it might seem obvious to some, it’s important to remember these invitations will be going to important people in your life; including your grandparents, aunts, uncles, and extended family of your significant other. Your invitation is likely to make it into a scrapbook or otherwise be preserved forever as a memory of your big day. You’ll probably want to show it to your kids. If you haven’t done so, hire a photographer for an engagement photo shoot and select tasteful pictures to either use on the invitation itself or send with the invitation.

5. Send Invitations Out Three Months Before the Wedding

Common courtesy says you should give your guests plenty of time to prepare for your wedding, especially if it’s a destination wedding that will require extensive travel plans. It’s fairly typical for invitations to go out about eight weeks before the wedding, but you’ll want to do three months if your guests need to travel. If you are planning a destination wedding, then sending out a Save-the-Date card eight months before is also polite.

6. Print Extras

It’s important that you have enough invitations for everyone you want to attend your wedding. Even when you’ve triple-checked addresses and your guest list has been meticulously reviewed, there are bound to be some invitations that bounce back to you or never reach the intended guest for some other reason. Make sure you have extras on hand so you can send them out and rectify any missing invitations. It’s also nice to have extras in case you meet new people or decide to add individuals to your list of guests.

7. Be Smart About Social Media Use

Make sure the people who need to know about your engagement and wedding get the information before it is leaked online. Once that is taken care of, it’s acceptable to create an event or make a wedding website and pass out the information to the people you want to know about it. Creating a website also allows you to keep your social media feeds a little less crowded.

Your wedding day really is all about you and the love of your life, so try not to get stressed out by your to-do list. Use guides to help you check off tasks such as selecting your invitations. Choose a style and design that speaks to you, make sure it gets reviewed before printing and mailing out, and you should be good to go.

3 Steps to Building the Ultimate Wedding Package


1. Pick Your Wedding Photographer(s)

Whether you want ultra-creative or classic photos, our professional wedding photographers can deliver whatever kind of aesthetic you’re looking for. Each photographer offers their own unique professional approach to wedding photography, and you can pick the right one for you. The photography is just the start of the ultimate wedding package.

2. Pick Your Wedding Videographer(s)

One of the biggest regrets we hear from the over 25,000 couples we have served is that they didn’t get a professional wedding video made. Don’t let that be your regret! Like our photographers, our videographers can create cinematic wedding videos that spotlight your love. Whatever you’re looking for, our videographers will deliver a wedding video that you’ll be able to enjoy for years and share with future generations.

3. Pick Your Wedding DJ & MC

In order to capture photos and videos of the touching, hilarious and memorable moments at your wedding reception, you’re going to need the right music at the right time. The final piece of the ultimate wedding package, our DJs will bring your wedding celebration to the next level. Pick the music, don’t pick the music, create a “do not play list”, or give us no list at all, we’ll get to know you and your guests and construct a playlist that fits just right. But our DJs do more than just play songs, they bring energy to your wedding with engaging announcements, introductions and more.

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